Privacy Policy

Verbis AI, Inc. ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our desktop application and visit our website. This policy is designed to comply with GDPR, CCPA, CalOPPA, and the EU AI Act.

1. Information We Collect

A. Information Collected via the Desktop Application

When you use our desktop application, we collect and process the following information:

  • Third-Party Services Data: Information from third-party services you connect to, such as Google Drive, Gmail, Microsoft OneDrive, Slack, and Notion. This data is indexed locally on your device and never sent to any third party. The specific types of data collected include documents, emails, files, and messages that you authorize us to access.

  • Telemetry Data: To improve our services, we send the following data to Posthog:

    • Time to download models and set up configuration

    • Time required to sync data from a connector, the name of the connector, and the number of documents indexed

    • Time to perform a user query and the number of results retrieved

B. Information Collected via the Website

When you visit our website and provide your email to join our list of "interested parties," we collect:

  • Email Address: This is stored in Notion and is not required for using the software.

2. How We Use Your Information

We use the information we collect for the following purposes:

  • To Operate and Maintain the Desktop Application: Ensuring the proper functionality and performance of the application.

  • To Improve Our Services: Analyzing telemetry data to enhance the user experience and optimize application performance.

  • To Communicate with You: Sending updates about security, system information, new features or soliciting feedback about our application to users who have joined our list of "interested parties."

3. How We Share Your Information

We do not share your personal data with third parties, except for the telemetry data sent to Posthog as detailed above. Posthog is contractually obligated to process this data only on our behalf and in compliance with applicable data protection regulations.

4. Data Storage and Security

  • Local Data Storage: All data from third-party services is indexed and stored locally on your device.

  • Telemetry Data: The telemetry data sent to Posthog is transmitted securely using industry-standard encryption.

  • Website Data: Email addresses collected via our website are stored securely in Notion, which adheres to strict data protection standards.

5. Your Data Protection Rights

Under GDPR, CCPA, CalOPPA, and the EU AI Act, you have the following rights:

  • Access: You have the right to request copies of your personal data.

  • Rectification: You have the right to request correction of any information you believe is inaccurate.

  • Erasure: You have the right to request the deletion of your personal data.

  • Restriction: You have the right to request restriction of processing your personal data.

  • Objection: You have the right to object to our processing of your personal data.

  • Data Portability: You have the right to request the transfer of your data to another organization or directly to you.

To exercise any of these rights, please contact us at info@verbis.ai.

6. Children’s Privacy

Our services are not intended for use by individuals under the age of 16. We do not knowingly collect personal data from children under 16. If we become aware that we have inadvertently collected such data, we will take steps to delete it. 

7. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on our website and updating the effective date. For significant changes, we will notify you directly via email or through the desktop application.

  1. Google Workspace API Usage

    We explicitly affirm that Google Workspace APIs are not used to develop, improve, or train generalized AI and/or ML models.

9. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at:

Verbis AI, Inc.
Email: info@verbis.ai

10. Acceptance of This Policy

By using our desktop application and website, you signify your acceptance of this Privacy Policy. If you do not agree to this policy, please do not use our application or website.